Where the Buyer requires an e-invoice?

When a buyer requires an e-invoice for a particular transaction, they must inform the supplier accordingly. Upon receiving the request from the buyer, the supplier obtains the buyer’s details required for the issuance of the e-invoice.

This includes the buyer’s name, address, and tax identification number. The supplier must ensure that the e-invoice is accurate and complies with the relevant regulations.

4 Steps Below were Involved in Issuing an E-invoice to the Buyer:

1. The supplier should confirm with the buyer if an e-Invoice is required.
2. If the buyer confirms that an e-Invoice is required, the buyer should provide the supplier with the necessary information to facilitate the issuance of the e-Invoice. As per this table:

   

3. The supplier should complete the remaining required fields of the e-Invoice Guideline as below and proceed to issue an e-Invoice.

i)List of General TIN

ii)Buyer’s Details in Consolidated E-Invoice

• • The process of issuing an e-Invoice is similar to the e-Invoice workflow which is e-Invoice model via MyInvois Portal and e-Invoice model via API.

4. The validated e-Invoice can be used as proof of expense for the buyer to substantiate a particular transaction for tax purposes.

Conclusion

It is important to note that e-invoicing applies to all taxpayers undertaking commercial activities in Malaysia. It will also apply to certain non-business transactions between individuals.

To facilitate a more efficient e-Invoice issuance process and ease the burden of providing Tax Identification Number (TIN) and identification number details, IRBM provides the following concessions to individual Buyers:

1. Malaysian individuals can provide either TIN, MyKad identification number, or both TIN and MyKad identification number.
2. Non-Malaysian individuals can provide either TIN or both TIN and passport number.

Our services include:

• Offer advice on selecting the right e-invoicing system based on the specific needs and requirements of clients.
• Help organizations optimize their invoicing processes by identifying inefficiencies, automating manual tasks, and streamlining workflows.
• Offer recommendations for improving the end-to-end invoicing lifecycle.
• Advise on integration strategies for e-invoicing systems with existing ERP, accounting, and other business systems.
• Provide guidance on implementing robust security measures and ensuring compliance with data protection regulations when transmitting and storing e-invoice data.
• Assist organizations in managing the transition to e-invoicing by developing change management strategies, conducting training sessions, and facilitating communication with stakeholders.
• Identify potential risks and challenges associated with e-invoicing implementation, such as system downtime, data breaches, or non-compliance issues.
• Offer recommendations for mitigating risks and ensuring business continuity.